5 Tips and Tricks for Using Word for Business

Useful features can conserve you time and money

Most individuals don’t use every function built-in with their software applications. We tend to pinpoint those we find practical and stop.

Here are 5 features within Microsoft Word, the word-processing software in Microsoft Office that I use in my company to conserve time and money.

  1. Produce and design your business’s letterhead, selecting from a variety of free clip art from Microsoft.

    One thing every company requires is official letterhead. You don’t have to buy it. If you understand the design you want, you can develop it in Microsoft Word and save it as a design template to utilize time and again.

    Developing a letterhead doesn’t need to be complicated; it can be as simple as the business name, address and telephone number. Word offers a wide range of fonts, and you can differ type sizes.

    You may want to include art to your letterhead. You can scan in your logo and use it in your letterhead. Or there is another alternative.

    If you want to add a flower, Microsoft has more than 1,000 styles. The clip art collection is offered to registered users of Word.

    Microsoft also provides free templates for labels, letters and forms. (Most run in Word, although some require other software application programs.

    Often you require to make a marketing pitch to all of your clients. Or you wish to announce a modification in your personnel. This can appear daunting however it does not have to be. Word’s Mail Merge tool streamlines things considerably.

    Essentially, Word utilizes a list of names and addresses from a table. The table can be developed in Word, in Microsoft Access or perhaps in Microsoft Outlook. All belong to Microsoft Office. 카지노사이트

    This clearly works finest with preparation. You’ll most likely need a database and Access is the much better method to choose that. However the learning curve here is much steeper than putting everything in Excel (also part of Microsoft Office). I’ll utilize Excel as the example but bear in mind that you have more choices.

    Start this procedure with your letter. The exact same letter goes to everyone; you can’t do a lot of customisation. When you write the letter, leave area for the individual’s address and the salutation.

    If Rocky Jones is one of the individuals receiving the letter, you might desire the salutation to be Dear Rocky. If your relationship with Dr. Rocky Jones is more formal, the salutation may be Dear Dr. Jones.

    Next, open your letter. Follow the wizard’s directions on the best side of the screen.

    In addition to letters, you can deal with envelopes and labels with Mail Merge. It can make life a lot easier.

  2. Include a watermark to a file so everybody knows that it is a draft.

    If you are distributing a proposition to your staff, you don’t want it mistaken for the finished item. A good way to avoid that is a watermark that states “Draft,” “Confidential,” “Sample” or anything else you ‘d like.

    A watermark is plainly visible on the document, but does not damage the legibility of the writing. You can even develop it in a variety of colours.

    You can also use a picture for a watermark. You can utilize a drawing or photo of a flower that would appear on whatever you print.

    To use the watermark, click Format > > Background > Printed Watermark. Make your selections and click OK. If you anticipate to use a watermark routinely, create a design template (see No. 1 above).

    Keep in mind that there is a fine line in between cool and irritating. If people should have a hard time to read the document due to the fact that of the watermark, they might provide up.

    When a sales strategy or another document is gone back to you, it is in some cases hard to see changes made by others. Word has an easy method to reveal them to you.

    Here are the directions for Word 2002/2003: First, open the more recent Word document. Click Tools > > Compare and Merge Documents. Browse to the initial Word document. Once to highlight it, click it. In the lower ideal corner, click the drop-down box and choose “Merge Into Current Document.”

    For Word 97/2000: Click Tools. Go to Track Changes. Click Compare Document. When so it is highlighted, discover the initial Word document and click it. Click Open.

    Often, the development of a document is so strenuous that we forget what we’re attempting to do. Recalling at previous versions can assist.

    That’s simple to do in Word. Click File > > Versions. Select “Automatically conserve a variation on close.” Whenever you close the document, that version will be conserved.

    Follow the very same path when you desire to look at an old version. All of the variations will be listed in the box. The most current will be on top. Highlight the version you want and click Open.

    You can switch off this “versioning” feature by clearing the check mark from “Automatically save a variation on close.” Or, you can delete private versions. Simply highlight the ones you want to click and discard Delete.

  3. Use a faster way for a lot of your jobs.

    For some

    Essentially, Word uses a list of names and addresses from a table. Here are the directions for Word 2002/2003: First, open the newer Word file. Browse to the initial Word document. For Word 97/2000: Click Tools. Discover the original Word file and click it once so it is highlighted.